PRIVACY POLICY

This Privacy Policy describes how Mine Vaganti NGO collects, uses, and protects your personal data when you register for and participate in the annual International Conference on Sports and Education.

We are committed to complying with the General Data Protection Regulation (GDPR) and ensuring the privacy and security of your data.

1. Who We Are

Data Controller:
Mine Vaganti NGO
Via del Fiore bianco 13A,
07100 Sassari (SS) Italy
Email: info@minevaganti.org
Website: https://minevaganti.org/

2. What Data We Collect

When you use our registration form or interact with us through the website, we may collect the following information:

  • Full name
  • Email address
  • Organization / University
  • Country of residence
  • Payment information (processed via third-party providers like Stripe or PayPal)
  • Technical data such as IP address and browser type
  • Any other information you voluntarily provide
3. How We Use Your Data

We process your data for the following purposes:

  • To manage your registration and participation in the conference
  • To process payments and issue confirmations/invoices
  • To send event updates, logistical details, and follow-up communications
  • To comply with our legal obligations (e.g., financial reporting)

We will not use your data for any automated decision-making or profiling.

4. Legal Basis for Processing

Under GDPR, the legal bases we rely on include:

  • Your consent, which you may withdraw at any time
  • Our contractual obligations, e.g., managing your registration
  • Our legal obligations as a registered NGO
  • Our legitimate interests, such as improving event communication
5. Data Sharing with Third Parties

We may share your data with trusted third-party service providers, solely for the purposes stated above:

  • Payment processing: Stripe (https://stripe.com/privacy), PayPal (https://www.paypal.com/privacy)
  • Email delivery: Mailchimp
  • Website hosting and analytics: Convesio

These parties are data processors under GDPR and are contractually bound to protect your data.

6. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes described above:

  • Registration data: up to 24 months after the end of the conference
  • Financial/payment data: retained for up to 10 years as per accounting laws
  • Mailing list data: until you unsubscribe or withdraw your consent
7. Your Rights

Under GDPR, you have the right to:

  • Request access to your data
  • Request correction or deletion of your data
  • Request restriction of processing
  • Object to processing
  • Request data portability
  • Withdraw your consent at any time

To exercise these rights, contact us at info@icse-platform.eu .We will respond within 30 days.

If you believe your data protection rights have been violated, you have the right to file a complaint with the Italian Data Protection Authority (Garante per la Protezione dei Dati Personali): 

https://www.garanteprivacy.it/

8. Cookies & Tracking

We use cookies to enhance user experience and analyze traffic. You can manage or withdraw your consent via our cookie banner. For details, see our [Cookie Policy]({{link to cookie policy page}}).

9. Data Security

We implement appropriate technical and organizational measures to protect your data against unauthorized access, loss, or misuse.

10. Updates to This Policy

We may occasionally update this Privacy Policy. The latest version will always be available on this page. Significant changes will be communicated by email if you are registered with us.

If you have any questions or concerns, contact us at:
Mine Vaganti NGO – info@minevaganti.org

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